Name/Title
Booklet; Constitution and By-Laws of the Canadian Railway Benefit Society, Inc.Entry/Object ID
1986.18.34Scope and Content
12 page pocket size booklet containing the Constitution and By-Laws of the Canadian Railway Benefit Society, Inc. The object of the Society is to provide relief to the dependents or legal representatives of deceased memebers.
Transcription:
CONSTITUTION
AND
BY-LAWS
OF THE
Canadian Railways
Benefit Society, Inc.
CONSTITUTION
AND
BY-LAWS
OF THE
Canadian Railways
Benefit Society, Inc,
CONSTITUTION AND BY-LAWS
OF THE
CANADIAN RAILWAYS
BENEFIT SOCIETY, INCORPORATED
ARTICLE 1
Name and Place of Business
The name of the Society shall be Canadian Railways Benefit Society, and is established in conformity with the provisions and under the authority and sanction of the Quebec Insurance Act, ch. 243, Rev. Statutes of Quebec, 1925, and amendments, with headquarters at Farnham, Que.
ARTICLE 2
Objects
The object of the Society shall be to provide relief to the dependents or legal representatives of deceased mmbers.
ARTICLE 3
Membership
(a) Application for membership shall be in such form as may be prescribed by the Society and must be accompanied by an entrance fee of One Dollar and One Dollar for current year's dues. Should the application not be accepted, the amount paid will be immediately returned to the applicant.
(b) The directors have the right to reject any application for membership.
(c) Persons of either sex, in Railway service, over twelve years and under forty-five years are eligible for membership.
(d) Applicants for membership must be recommended by two members of the Society in good standing and must sign and fill out the application form furnished by the Society, and when required by the directors, furnish a certificate from a reputable physician.
(e) Every member on joining the Society shall give his proper name and address, which shall be entered in a register to be kept by the Secretary-Treasurer.
(f) Every member shall give notice, in writing, to the Secretary of any change in residence.
ARTICLE 4
Yearly Dues
Each member shall pay to the Secretary- Treasurer of the Society, on or before the thirty- first day of March, in each and every year, a yearly due of One Dollar for the fiscal year of the Society, terminating on the thirty-first of December then next ensuing.
ARTICLE 5 Assessments (a) Upon the death of a member in good standing there shall be an assessment of One Dollar levied on each and every member in good standing in the Society, which amount must be paid to the Secretary-Treasurer within thirty days from the date of the notice of assessment.
(b) Assessments shall be numbered consecutively from one up.
(c) Upon the first death claim being received and approved by the Board of Directors, the funds required to pay the same shall be paid out of the amount on hand in the general fund and thereupon an assessment shall be levied and the amount of such assessment received shall be placed in the Mortuary Fund for the purpose of meeting the next following death claim.
ARTICLE 6
Forfeiture
Any member failing to pay his yearly dues on or before the thirty-first of March of each and every year, or failing to pay an assessment made, within thirty days of date of notice of assessment, shall be deemed to have forfeited his membership in the Society and all rights and privileges thereunder, without any formal action being necessary on the part of the Society, and no such member shall after such forfeiture have any right or claim of any kind against the Society nor shall any beneficiary under or named in the Certificate of Membership issued by the Society.
ARTICLE 7
Re-instatment
In the event of a member having forfeited his membership in the Society and all his rights and privileges thereunder, for non-payment of annual dues or assessments, he shall be notified by registered letter mailed pre-paid to his last known address that his membership in . the Society has ceased. He may, however, rejoin, subject to the approval of the directors, by making out a new application, accompanied by the fee of One Dollar, payment of all assessments and dues and arrears and accrued from the time of forfeiture, and the surrender of his old certificate.
ARTICLE 8
Certificate of Membership
(a) After acceptance of an application, a Certificate of Membership shall be issued to every applicant, who shall thereupon become a member of the Society. Such certificate shall be signed by the President and Secretary-Treasurer and shall bear the seal of the Society.
(b) The Certificate of Membership shall be in such form as may from time to time be prescribed by the Board of Directors, but all such certificates shall contain the provision that on the death of a member of the Society in good standing at the time of death, but not otherwise, the beneficiary under or named in the Certificate of Membership shall receive from the Society One Dollar for each member in good standing in the Society at the time of the payment of the certificate.
(c) Any member in good standing may at any time change the beneficiary under or named in the Certificate of Membership, by paying to the Society the sum of fifty cents and delivering to the Society the original certificate for replacement by a new certificate. All changes of beneficiary shall be subject to law
ARTICLE 9
Death Claim
Proof of death of a member must be made on forma furnished by the Society. Should the proof of death not be considered satisfactory, the directors may demand further proof before paying any death claim. Death claims shall be considered duo and shall, subject to the foregoing, be paid within thirty-one days after satisfactory proof of death, succession duty certificate and such other papers or documents legally or reasonably required by the Society have been received by the Society.
ARTICLE 10
Directors
1. The business of the Society shall be conducted by a board of seven directors of whom five shall form a quorum at meetings thereof.
2. Any member in good standing shall be eligible for election as a director of the Society.
3. The directors shall be elected nt the annual meeting of the Society, but the directors elected at the first meeting for the election of directors of the Society shall remain in office until they are replaced at the first annual meeting.
4. All directors shall retain office until their successors are elected.
5. In addition to all powers conferred upon the Board of Directors, under this Constitution and these By-Laws, the board shall be vested with and may in their discretion exercise the fullest powers in the management, administration and transaction of all the affairs and business of the society, and for greater certainty, but without limiting the generality of the foregoing, may exercise the following powers:
(a) To make or cause to be made for the Society any description of contract which the Society may by law enter into.
(b) To elect out of their number the President and Vice-President.
(c) To appoint from time to time and for such time and purpose as the board may think advisable the Secretary-Treasurer and any other officer or officers of the Society and assistants thereto, and to discharge any officer or officers or assistants and to appoint other or others in the place of them who vacate or are discharged or become incapacitated.
(d) To make such rules as they may consider advisable for the proper working of the Society.
(e) To pay and discharge the preliminary expenses and the general expenses of the formation of the Society out of the first moneys that may be received.
(f) To pay out of the funds of the Society such sums of money as the board shall see fit for enumeration of the Secretary-Treasurer or any other officer or officers or directors, and to pay all necessary expenses of the management of the Society.
(g) To require every officer or other person appointed to any office in any way concerning the receipt, management or expenditure of money collected for the purposes of the Society before entering upon such office, to execute a bond in such form and for such amount as the board may determine with a surety corporation satisfactory to the board.
6. In the event of any vacancy occuring in the board between annual meetings, such vacancy may be filled from the members in good standing of the Society at a special general meeting thereof duly called for the purpose, and a member so elected shall remain in office for the period for which director whose place he takes was to hold office.
7. A director or directors may be removed by a special general meeting of the Society called for the purpose.
ARTICLE 11
Officers
The officers of the Society shall consist of a President, one or more Vice-Presidents, a Secretary-Treasurer and such other officer or officers as the directors may from time to time see fit to appoint.
ARTICLE 12
Duties of Officers
1. The President shall preside at all meetings of the Society and of the Board of Directors: shall, save as herein otherwise provided, sign all cheques, minutes, statements and deeds, and control the general business of the Society.
2. The Vice-President, in the absence or in the event of the inability or refusal of the President to act, or at the request of the President, shall officiate, act for and perform all the duties of the President.
3. In the absence of the President and Vice- President, the directors shall elect one of themselves to act as Chairman.
4. The Secretary-Treasurer shall
(a) Have charge of the books, accounts and papers of the Society.
(b) Keep a book or books in which shall be entered and recorded the by-laws of the Society, all minutes thereof and of the Board of Directors, the full name and place of residence of each member.
(c) Receive all moneys on behalf of the Society, issue receipts for the same and keep an accurate record of all moneys so received.
(d) Certify and present for the approval of the board all accounts against the Society.
(e) Draw and sign with the proper officers all cheques authorized by the board for payment. Keep an accurate account of all amounts paid out and obtain all necessary vouchers.
(f) Deposit with the Society's bankers in the name of tne Society all moneys received.
(g) Attend at and keep an accurate record in the book or books aforesaid of all meetings of the Society and of the Board of Directors, which book or books shall be opened for inspection by the directors at all times.
(h) To carry on such correspondence as may fall to his office, furnish the directors with a general report of his w'ork since their last meeting.
(i) Furnish a cash statement at each meeting of the board and furnish the board with such statements and information as they may from time to time require.
(j) Prepare, complete and countersign for each annual meeting statement of accounts and balance sheet of the Society, and submit the same for examination by the board and thereafter cause the same to be audited by the auditors for presentation to the annual meeting.
(k) To attend to all necessary transfers of Certificates of Membership.
(1) Give notice to each member of every meeting of the Society and to the Board of Directors of every meeting thereof.
(in) Furnish a surety bond of a surely corporation acceptable to and approved by the directors in an amount fixed by the board. The expense of such surety bond to be borne by the Society.
(n) Deliver at the end of his term to his successor or the person whom the board may appoint to receive the some, all the books, files and valuable papers generally under his control.
ARTICLE 18
Meetings
(a) Directors:
1. The board shall meet as often as may be necessary for the purpose of conducting the business of the Society.
2. The President or Vice-President or two of the directors may, and the Secretary, upon the order of the said President, Vice-President or two directors shall call a meeting of the directors at any time upon giving not less than two clear days' notice in writing thereof.
8. At each meeting of the board the cash books and bank pass book or books shall be examined by one of the directors and the amount received and paid to the bank since the last meeting shall be declared and entered in the minutes of such meeting.
9. At nil meetings of the directors, the decision of the majority. of those present shall be required on any question discussed.
10. The Chairman shall, in addition V* his ordinary vote, have a deciding or casting vote.
(b) members
1. The annual general meeting of the
Society shall be held at such date during the month of
January and at such time and place as may be fixed by
the board to receive the report of the board for the past
year. for the election of directors , the appointment of
auditors and for the transaction of such further business
as may legally come before the said meeting.
2. Special general meetings shall be held at any
time the board may appoint
3. A special general meting may also be
called upon the request of any fifteen members of the
society, upon their giving written notice to the Secretary of
the proposal to be made to such special general meeting.
9. No business shall be transacted at any special general meeting other than that stated in the notice by which such meeting ia summoned.
10. All decisions arrived at, at any annual or special general meeting, provided such decision are in conformity with these By-Law and Constitution and the Insurance Art. shall be binding upon all the members.
G. The President, or in his absence, the Vice-President, shall preside al all meetings of the Society. In the absence of both the members present shall elect a Chairman for the meeting.
7. At least fifteen members present in person shall be necessary to constitute a meeting of the members.
8. Each member shall have one vote, and such vote shall be given personally.
ARTICLE 14
Notices
Notice shall bt given to each member at
least 10 days in advance of the date of the meet-
ing, by forwarding the same in a stamped enve-
lope addressed to the member at the address
shown on the books of the Society, and all notice
shall slate the date, place and object of the
meeting. In no case shall the- proceedings of any
meeting, whether of the directors or members, be
void or voidable merely on account of the acci-
dental omission to give, or of any defect in the
notice required by these By-Laws, unless an
objection on such ground be taken previously to
entering on the business of the meeting.
ARTICLE 15
Mortuary Fund
1 All moneys derived from assessments shall form part of the Mortuary Fund of the Society and shall be used for no other purpose than to pay death claims.
ARTICLE 16
General Fund
All moneys other than those deposited in the Mortuary Fund shall form part of the General Fund of the Society out of which shall be paid all expenses thereof.
ARTICLE 17
Disbursements
All disbursements of the Society of $10.00 or over shall be paid by cheque, signed by the President or Vice-President and the Secretary- Treasurer, 'or any member of the Board of Directors.
ARTICLE 18
Definition
In the construction of these By-Laws and Constitution, the "Society" shall mean the CANADIAN RAILWAYS BENEFIT SOCIETY of Farnham. Que; the "Board" or "Directors shall mean the Board of Directors; the "Secretary-Treasurer shall mean the person appointed by the Board of Directors to that office; "Month" shall mean a calendar month; "year" except where the context otherwise requires shall mean the Society's Fiscal Year; "Insurance Act" shall mean the Quebec Insurance Statutes of Quebec, 1925, or any statutory amendment thereof; the words "member in good stand- ing"shall mean a member who has paid his entrance fee and is not in arrears of payment of yearly dues or of any assessment made and is otherwise not under penalty of forfeiture under these By-Laws.
Whenever any word is used importing the singular number or the masculine gender only it shall be held to apply to the plural number or the feminine gender, as the case may be.
ARTICLE 19 Auditors At every Annual Meeting the members shall appoint two Auditors, neither of whom need be a member of the Society. The renumeration of the Auditors and all expenses incurred in the auditing of the books and accounts shall be determined by the Society members unless the Board be authorized to determine the same. If before the commencement or completion of any audit, an Auditor shall die or from any cause be unable to discharge efficiently the duties of his office, the Board may appoint an Auditor in his place.
ARTICLE 20
Trusts
The Society shall not be bound to see to the execution of any trusts, whether expressed or implied, to which any Certificate of Membership is subject, and the receipt of the beneficiary under or named in any Certificate of Membership shall be a sufficient discharge to the Society for any payment made in respect of such Certificate, notwithstanding any trust to which any Certificate is subject and whether or not the Society has had notice of such trust; and the Society shall not be bound to see to the application of the money paid upon such receipt.
ARTICLE 21
Fiscal Year
The Fiscal Year of the Society will commence on the first day of January and close on the 31st day of December in each year.
ARTICLE 22
Indemnity
All Officers and Directors shall be indemnified out of the funds and property of the Society for all losses, damages and expenses which may be incurred in their respective offices, services and trusts, and no officer shall be personally responsible for any loss, damage or expense incurred by or on behalf of the Society, nor for any contract entered into, nor for any act done by him on behalf of the Society, nor for
any breach of trust or "dishonesty on the part of any other officer, but no officer shall by reason of anything herein1 contained be indemnified or released from the consequences of his own wilful default or misconduct or from any gross negligence or fraud.
ARTICLE 23
Amendments
(1) Any portion of these By-Laws and Constitution may be altered, rescinded or repealed and any additional by-law may be made by the vote of three-fourths of the members present in person at a Special General Meeting called for the purpose, of which meeting notice shall have been given to the members in the manner prescribed in Article 14 hereof, or at any Annual Meeting if reference thereto be made in the notice convening such meeting.
(2) 'Any member wishing to make amend-ments to the Constitution and By-Laws must give notice thereof in writing to the Secretary-Treasurer GO days before the 31st day of January in any year, whereupon the Secretary-Treasurer will include notice of such amendment in the notice convening the Annual Meeting.
Provincial Blank Forms, Reg'd.,
Farnham, Que.
[end]Cataloged By
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Shelf 1Room
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November 7, 2023Category
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Note
Status: OK
Status By: Whit, Elizabeth
Status Date: 2016-08-07Created By
admin@catalogit.appCreate Date
May 9, 1986Updated By
admin@catalogit.appUpdate Date
November 11, 2023
