Title
1991 folderDescription
SDHS documents including:
member feedback survey form
newspaper clipping of planned events
letter to Ellen Clark, Saugatuck city clerk from Pat Dewey Wilson, program chair and vice president
letter to Natalie Leimkuhler from Pat Dewey
museum committee coordinator job description
list of government liaisons
descriptions of the following committees: newsletter, nominating, building, parade, bylaws, fundraising, program, acquisitions, collections, awards, membership, finance and budget
presidential duties signed by Robert D. Johnson
duties and responsibilities of the board of directors, president, vice president, treasurer, secretary, membership chairpersonTitle
1992 folderDescription
Letters from Pat Dewey, program chair, thanking the following presenters and information about the presentations:
Delbert Langhorst, architect about restoration and preservation
Sam Bush, aka Standing Bear, about Potawatomi Indian culture
Robert C. Myers, curator of the 1839 Courthouse Museum in Berrien County, about railroads
Joe Hill, Presbyterian Camp Director, about the camp, that included a tour
Charles Lorenz, historian, about Bird family
Father Jim Curtis about All Saints Episcopal Church
Charles Lorenz about Fishtown
Mike Sweeney about "Grace (Cobb) Wilson Remembers" that included a video
Florence Rachuig, Bentor Harbor Library, about the House of DavidTitle
1993-1994 Pump House Museum folderDescription
Museum project document, dated 1-15-93, about of the building, the goal to convert it into a museum, the task force and subcommittees and preliminary budget
summary of museum store procedures
Email from Katherine Wilcox RE Oral History Committee Documentation 1994Title
2001 SDHC folderDescription
SDHC board meeting agendas, notes and minutes from:
April 20 - website proposed, francis lifeboat white oak wood purchased from A Cut Above, John Butler Johnson memorial fund, museum pavilion, heritage preservation awards, photo calendars
May 18 - public relations report, ad in visitors guide, museum learning stations
May 31 special meeting - about purchasing Root Beer Barrel property for $63,000
June 19 special meeting - counter offer on Root Beer Barrel property
June 29 - income figures, fiscal year changes, resignations, Sparkle, John Butler Johnson memorial fund
July 20 - Barrel purchase failed, museum pavilion dedication, membership directory proposed
August 17 - incorporation, posters, Douglas Days, River Tour, Christmas Party, scanning service prices,
email regarding agenda items for Sept. 21 meeting
Nov 9 memo from Arlene Sherman RE renewal of museum lease
Nov. 16 - donation appeal letter, membership, motion to get long-term lease for museum, motion about membership list and procedures, motion about fundraising ad hoc committees
Dec. 21 - walking tour, budget, francis boat, move meeting place from Womens' club to High School (free), trolley proposal, development, museum attendance, Charles Lorenz award, Raising the Roof has been sold out.
Dec. 12 email from Kit Lane and Ron Hirsch RE: budget
Dec. 28 letter, signed by co-treasurers Ralph Siddell and Bill Johnson, about proposed revisions to budgetTitle
2002 SDHS folderDescription
Financial management task force report Jan. 9, 2002
Report on Short-Term facility needs, March 22
SDHC board meeting agendas, notes and minutes from:
Jan 18 - heritage preservation, development, ship wreck book, blue star warehouse storage unit vacated in favor of bank basement, barn and museum, extra exhibit items to be auctioned off in April
Feb. 15 - problem of people donating $100 and getting a free membership the following year, John Buter Johnson Fund endowment, Francis boat and Maritime Museum
March 22 - Vic Bella to organize auction, Lakeshore Fine Arts center, oral history, museum roof repaired by city, Christmas party at coral gables
April 19 - museum 10 year lease @ $1/year starting Jan. 2002, $100 policy committee report, garden Karen Tews $500 donation, Sally Rietveld asked about getting room at Shoreline Bank where archives are stored. Last minutes by Rose M. Meengs, secretary
May 17 agenda only
June 21 - SDHS office to go in lower level of Dutcher Lodge, 9/11 memorial program, Storm, Fire, Ice printing, name tags, walking tours. Minutes by Merle Malmquist, secretary
July 19 - Dutcher lodge office details, name tags completed, metal chairs donated to museum. Minutes by Johnn Malloy
Aug. 16 - museum over budget, sale of Higdon painting, chain ferry museum ambassadors, riverbank sign for museum, letter about All Saints Episcopal Retreat House, exhibit at ARTS council , Denison property sale,
Sept. 20 - Karen Tews support of museum garden, John Noonan riverbank sign OKd, Robert Simonds report on Francis boat (John Wells says boat valued at $20,000, Ron Workinger design engineer for Tiara Boats in Holland inspections, small boat historic collection by Sleeping Bear Dunes)
Nov. 15 - expectation that museum shop will generate 20% of budgeted income, Dick Haight received $1000 from SD community fund, museum exhibit moving to Lansing, St. Pat's day fundraiser suggested
Dec. 20 - storage at Shoreline/Chemical Bank, finishing Dutcher lodge office space, Mike Phillips resignation, St. Patrick's Fundraiser at Coral Gables Rathskeller, Ron Hirsch reports that Saugatuck Walking Tour Brochure ready for printing.
Overview budget, profit and loss documents Jan. through Dec. 2002Title
2003 SDHS folderDescription
List of proposed programs
Budget submissions
Financial analysis year ended Dec. 31, 2003
Board meeting minutes, agendas and additions:
January - Lakeshore Community Arts Pavilion (today's SCA) will share office with Mason St. Warehouse, Paid staff subcommittee report accepted,
Feb. - "How To" book OK to appear on Saugatuck city website
March - gaming license for St. Pat's party, easement question
May - agenda only
June - Ken Gold questioned about should SDHC hold conservation easements
Aug. - museum riverbank sign in place, Bob Jaskulski asked for permission to view Francis Boat at his barn
Sept - agenda only
Oct. - written agreement from village of Douglas to use Wade's Bayou garage for Francis Boat restoration, Schmiechen commended for articles in "Local Observer"
Nov. - agenda only
Heritage Preservation Weekend ticket sales inventory, total income $7290
Dec. - Francis restoration to begind in Jan. 2004Title
2004 SDHC folderDescription
Lorenz committee report - procedural change suggestions
Feb. agenda only
April - approval of Francis budget, Wayne State to distribute society books proposal, cook book in progress, Dick Haight digitizing Commercial Record by paid intern Erin Wilkinson
May - Financial investment committee formed, Nancy Johnson Budd offer to sell Old School House, copyright question abut Commercial Record digitization (not copyrighted before 1925 or Kit Lane years)
June - Report on hiring of paid staff
August - Teresa Chimler of Allegan County Community Foundation explained Bob Johnson Memorial-SDHS fund
Aug. 2 report on Union School use stapled to Long range planning working by Ronald Hirsch, dated June 26, 2001
Rack card for 3rd Annual Heritage Festival and Historic Homes tour, Sept. 17-19, 2004
Sept. - Donna Peel, paid $1600, resigned as bookkeeper, Kristin Gebben contract to served as first director of development, planning and external affairs, half-time, salary $20,000, RJ Peterson sandblasting Francis boat, museum volunteer party
Oct. - Kristen Gebben hired Oct. 1,
Gebben employment agreement, Sept. 17, 2004
Email from Peg Sanford RE: Gebben status as independent contractor
Fred Schmidt cover letter and Jana L. Tibbitts Oct. 21 letter RE Gebben as independent contractor or employee
Email from Fred Schmidt RE insurance coverage
Organizational chart
Committee list
Flegal & Tibbitts Financial Statements, Dec. 31, 2004, comb bound booklet
Support, revenue, expenses accounting Dec. 2004
list of legal and policy ramifications arising from historical data
Technology committee mission, Dec. 1, 2004
School House Project Campaign Task ForceTitle
2005 SDHS folderDescription
Board 2005-2007 email list
organizational chard 2005
Statement of support, revenue and expenses Jan. 2005
Jan. - SDHC to rent space for development director Gebben at SCA for $150/month, OSH purchase for $450,000, museum south gallery upgrade by Bryan Alexander of Haworth
Job description for directory of development, planning and external affairs
Revenues and expenses January to July
Rack card for Lincoln's Ready-Made Solders exhibit 2005
Rack card for Heritage Festival 2005
Feb. - resolution to fund-raise to purchase OSH
March -
April general meeting minutes and winners of Heritage Preservation Awards for New Construction, Preserving the historic built environment, Blue star corridor, Honor and respect
April - civil war exhibit will take both rooms at museum, shop reduced, copy of April 12 letter inviting people to comment on OSH planning at Carls/Schmiechen Red House gathering
May - proposals, Gay oral history project "When we were young and gay", treasurer and bookkeeping task list by Jack Sheridan, fundraising plan, schoolhouse project fundraising meeting documents
Douglas Union School meeting summary of comments, May 1
School House project meeting May 7
June - meeting moved to high school for larger, free space, JabberDesign website, SCA kiosk
Recap of June tech meeting
July - "Richie" kiosk installed at SCA, June Bowman's gift policy, Township Tree Ordinance, DDA burying overhead wires, Octoberfest, Tuesday night socials, Julie Abel website
Resolution supporting Township planning commission and tri-community plan
August - rejection of Dan DeGraaf sculpture proposal, policy on use of archives
Sept. - Gebben $5000 bonus, Heritage festival netted $4553, Art-a-loan
Oct. - Gebben contract extended one year, sponsorship of "Death of a Corner Drugstore" showing at Children's film festival in November
Nov. - Gebben paid employee, Ken Gold to offer $480,000 for OSH,
Dec. - Francis boat completed
Copy of By-laws, amended, that included appendices about standing committee list and definitions and group assignments, charter members list, gift policy, outgoing loans, awards and the school House project function statement.
Flegal & Tibbits financial statements December 2005Title
2006 SDHC folderDescription
Tuesday Talks 2006 rack card
Raising the Roof: the second story rack card
Heritage festival and homes tour rack card
The School House Project trifold brochure, pledge card and return evelope
Lorenz history of the historical society and list of charter members
Ken Carls' governance structure wheel proposed January 2006
Various financial documents and budget
Feb. - Erin Wilkinson presentation about website homepage hosted by JabberDesign, Tom Anthrop nominated as schoolhouse project chair, Kristin Gebben request to reduce her hours and responsibilities
Heritage Festival minutes March 11
March - agenda only
May - agenda only
August - Allan Wolbrink financial review, Gebben to resign at end of year so space at SCA to be given up
Oct. - Supermap idea presented by Schmiechen
Nov. - agenda only
Dec. - Kleinheksel estate donation, Nicholaas Wilkens OSH renovation plans presented
Text for Karen Tews 2006 volunteer of the year award
Text for Lifeboat Crew presentationTitle
2007 SDHS folderDescription
2007 budget
6th annual Heritage fest and homes tour "Windows on Water" ticket
Old School House Project Capital Campaign Phase II brochure, meeting agendas and financial documents
Jan. - presentation by Mark Schrock and Nicholaas Wilkens of Fenns Design Mill
March - presentation of Alisa Crawford, candidate for Executive Director (offer retracted in April)
April - accepted $18,000 fundraising contract by Jay Peters of Development Strategies, acceptance of Darpel's plan for Phase 1 at $88,202
May - Clearbrook Celebrity Dinner a success, 8th grade project installed, Lakeshore Lodging to cut grass/plow snow as a donation, Lorenz award plaque hung, OSH demolition started with Nail pulling party considered, John and Charlene Shack Oral History chairs,
SCA room too warm for summer meetings
June - Conflict of interest policy required due to fundraising, trolley tours, landscape committee formed
July - SWOT report, Jay Peters contract to be terminated 7/26, OSH phase 1 completed
Aug. - monthly meetings to be held at high school, Tom Anthrop named OSH construction manager, Heritage trail markers installed in Douglas and Saugatuck with help of Tech dept.
Sept. - governance committee report, Renaldi offer to buy part of OSH property denied, motion by Rob Carey to print newsletters at Holland Litho, website report
Oct. - new policy for loaning technical equipment, "12 moments in time" presented
Letter from David Swan asking for support of Saugatuck Dunes Coastal Alliance
Email RE: non-discrimination policy from Ken Carls Nov. 14
Nov. - request for tally of Fred Schmidt's hours as Director of Development, recap of Tech meeting, print on demand Lulu for May Heath book reprint by Rob Carey, Wayne State University Press report of book earnings
Mary Lyons resignation email
December - Tom Anthrops 12.21 OSH report, LEED certification standards
List of the Old School House project circles of giving donors.Title
2008 folderDescription
Packet for the May 10 Board Workshop that includes agenda, amended by-laws, articles of incorporation and by-law appendices
Fred Schmidt's tasks and compensation
report from Old School House committee
Discover Networks Adult Study Group flyer (old dogs, new tricks)
responsibility roster
museum host information by Hess
Old School House campaign accounting
profit and loss tables
Circle of Giving list
"Refreshing the SDHS Based on Functional Needs by Ken Carls
budgets
email from Bobbie Gaunt RE: donation
Sample fundraising letter about Fitz and Thelma Coghlin $50,000 challenge match
Task force meeting agenda